QuickBooks Desktop Installation & Setup Guide (2025 Edition)

QuickBooks Desktop is a powerful accounting software tailored for small to medium-sized businesses. It simplifies bookkeeping, invoicing, payroll, and more. But before you can harness its features, you need to install and set it up properly. This guide will walk you through the entire process.

Step 1: Check System Requirements

Before installing QuickBooks Desktop, ensure your system meets the minimum requirements:

Windows 10 or 11 (64-bit)
At least 4 GB RAM (8 GB recommended)
2.5 GB of disk space
A stable internet connection for activation

Step 2: Download or Insert the Installation File

If you purchased QuickBooks online:

Download the installer from intuit.com.

If you bought a CD:

Insert the disk and run the setup file.

Step 3: Run the Installer

Double-click the installer file (setup.exe).
Click “Yes” when prompted by Windows.
Accept the license agreement.
Enter your product and license number.

Step 4: Choose the Installation Type

QuickBooks offers two installation types:

Express Install - Best for beginners.
Custom and Network Install - Ideal for multi-user setups.

Choose based on your needs.

Step 5: Complete the Installation

Choose your install location or leave it default.
Click “Install.”
Once complete, launch QuickBooks Desktop.
Activate it using your Intuit account login.

Step 6: Set Up Your Company File

Open QuickBooks and select “Create a new company.”
Enter your business info.
Choose your industry and business type.
Customize your chart of accounts.
Save the company file.

Final Tips

Regularly back up your company file.
Connect your bank account for faster reconciliation.
Set up users with permission controls if you have a team.

call Call (888) 899-7816